Catalyst brings work orders, preventive maintenance, compliance, fleet, inventory, and labor together in one system that gears itself to your industry — and gets your team running in days, not quarters.
If any of this sounds familiar, you're the operation Catalyst was built for.
Requests arrive by text, hallway, and sticky note. Nothing is tracked, priorities are whoever shouted last, and "did anyone fix that?" has no good answer.
HACCP checks, temperature logs, and calibration records sit in spreadsheets and clipboards — until an auditor asks, and the scramble begins.
The big platforms are priced and built for thousand-person plants: six-month implementations, per-module fees, and features your team will never touch.
A first look inside Catalyst — the dashboard, work-order costs, next year's PMs, compliance, and labor, in under a minute.
Eighteen modules that share one database and one login — an asset's work history, a technician's hours, and a part's stock level are never more than a click apart.
KPIs, problem assets, PM workload, and approvals at a glance.
Full lifecycle with timers, labor, parts, and estimate-vs-actual costs.
Calendar- and meter-based preventive maintenance.
Budgets, teams, and linked work with cost rollups.
Simple intake; approval creates the work order.
Team conversations and direct messages in the app.
Full hierarchy, attachments, meter history, site-level organization — and the equipment manual one tap away.
Vehicles with tires, brakes, service partners, and warranty tracking — Samsara telematics feeds odometer readings in automatically.
Parts and stockrooms with receive, count, and transfer.
Suppliers and purchase orders with an approval workflow — approved orders sync to QuickBooks Online as bills.
Technicians, a built-in time clock, work shifts, overtime, and approvals — payroll-ready. (Time clock & payroll export: Professional & Premier.)
A week board you work by mouse or fingertip — drag, or tap-to-carry on a tablet, to place shifts and work orders onto technicians visually.
43 reports from daily briefing to 12-month projections — every one exportable to PDF, Excel, Word, or CSV.
HACCP, cold chain, calibration, and sanitation in one suite — with live temperature-sensor feeds.
Sites, users, roles, settings, and a full audit trail — plus automatic backups every 7 minutes, API keys, webhooks, and custom fields.
Validated CSV imports for assets, fleet, and parts — preview before you commit.
An AI assistant included on every plan that answers questions from your live data — and on Premier, drafts work orders for a human to approve.
A savings ledger that proves what Catalyst earns you — verified savings and avoided costs, approved by your managers.
Catalyst is not another island. It plugs into your books, your trucks, your sensors, and the apps your team already lives in.
Approved purchase orders sync to QuickBooks as bills — vendors matched or created, never duplicated.
Odometer and engine-hour readings flow into your fleet units by VIN, so meter-based PMs fire themselves.
Temperature sensors push or stream readings into cold chain monitoring; out-of-range readings open excursions automatically.
Every alert mirrors into your team's channel, where people actually look.
Urgent assignments and overdue work orders can text the technician — opt-in, on your own Twilio account.
One-click sign-in with the account your team already has — matched to existing Catalyst users, never auto-created. Staff with accounts in several organizations pick theirs at sign-in and switch anytime, no logout.
A documented REST API with scoped keys and signed webhooks connects anything else — Zapier included.
Pay-period files formatted for Gusto, ADP, Paychex, QuickBooks Payroll, and Rippling.
Every asset and fleet unit links to its manual: one tap searches ManualsLib's 10M+ manuals by make and model, and the link you save lives on the record for good.
Every customer gets the full baseline CMMS. Your edition adds what your industry actually needs — and hides what it doesn't. No restaurant should have to wade through fleet screens, and no fleet operation should pay for HACCP it will never use.
Compliance suite, inventory, and purchasing — plus restaurant PMs (fryers, dish machines, hood suppression, grease traps) and a daypart labor structure: Opening, Midday, Evening, Closing.
Everything: compliance suite, fleet, inventory, and purchasing — cold chain monitoring and calibration alongside warehouse and reefer maintenance.
Fleet, inventory, and purchasing for warehouse operations that move product but don't process food.
Compliance, fleet, inventory, and purchasing — with diesel and trailer technician crafts and a library of vehicle PM templates from oil service to DOT inspections.
Compliance suite for cafeteria food safety, a fleet module for the bus barn, plus inventory and purchasing for facilities teams.
Office gets the baseline CMMS with inventory and purchasing; nonprofit adds the compliance suite for food-bank and kitchen operations — right-sized for facilities without industrial complexity.
Four things smaller operations need that the market splits across three different products — Catalyst does them in one.
HACCP critical control points, cold chain temperature monitoring with automatic excursions, instrument calibration, and sanitation logs live in the same system as your work orders. When the auditor asks, the answer is a report — not a binder hunt.
Catalyst projects every PM on every asset up to 12 months out — how many work orders, how many hours, which technicians are overloaded — and suggests how to rebalance the load before it becomes a backlog. (Professional & Premier plans.)
Track time with work shifts and overtime rules, approve timesheets in the app, then export a pay-period file formatted for Gusto, ADP, Paychex, QuickBooks, or Rippling. Approved hours only — nothing unreviewed ever reaches payroll.
Start from 44 ready-made PM templates, bring your assets, fleet, and parts in with validated bulk imports you can preview before committing, and organize everything by site from day one.
Every work order carries its estimate next to its actual labor and parts cost, so variances surface while there's still time to act — and repeat offenders show up on the dashboard as bad actors.
Tire brand and size, brake vendor, service partner, and warranty details live on every unit, with cost-per-mile reporting and repair-vs-replace analysis when a unit starts eating money.
The moments that decide a shift don't happen in an office. They happen at shift change, on the floor, in the handoff that used to live in a group chat and somebody's memory. Catalyst was built for those moments.
The outgoing shift posts the note — what got done, what's still open, what to watch. The incoming shift is notified, reads it, and acknowledges it by name, so the handoff is a record, not a rumor. Entries are never edited after the fact: the log is the log.
The 44 shipped templates are a starting point, not a fence. Your team writes its own PM plans — your machines, your intervals, your checklist — and a plan works at every site you run. It doesn't go live until a supervisor and a manager have both approved it, and the library is governed by your administrators — so what runs on the floor is what leadership signed off on.
Route each kind of alert — new requests, work coming due, low stock, warranty and calibration deadlines — to the people who should act on it, by role, title, craft, or shift. The right people hear; everyone else gets their quiet back. And an alert never goes undelivered: if a route resolves to no one, it falls back to your administrators and managers.
Asset categories come suggested in your edition's vocabulary — refrigeration and warewashing in a kitchen, conveyors and cold storage in a warehouse, lifts and diagnostics in a shop — and the terms your team already uses join the list as you go. Suggestions only: type anything, and it's kept exactly as written.
Real screens from Catalyst — the same system your team would use.
Catalyst runs in the browser on the devices your team already has — office desktop, shop tablet, or the phone in a technician's pocket. The layout adapts down to a single column with nothing cut off and nothing hidden — and the Schedule board works by touch: tap a work order to pick it up, tap a technician's day to put it down.
We're hand-picking five small operations — The Blue Collar Plan — for 12 months of full, free access, founder-led setup included, in exchange for real-world feedback. When the five seats are filled, they're gone.
The Daily Briefing opens the day with overdue work, PMs coming due, unassigned jobs, and low stock in a single view. From there: PM projections, technician scorecards, fleet cost-per-mile and repair-vs-replace, downtime by location, request response times, assets without PM coverage — every report exportable to CSV for your spreadsheet of choice.